Accounting Software, ERP and Business Solutions

Do you have accounting software that is no longer able to meet the demands of modern business? Can you access your customer records and create invoices from your tablet or mobile while away from the office? Do you have to re-enter your sales orders (taken either by phone or from your website) into your accounting system manually? Do you have to make a call or take a guess to determine exactly how many of a particular product you have in stock?

If the answer to any of the above is ‘Yes’ then why not get in touch to see how things could be improved and use technology to create increased efficiency and save time throughout your organisation, regardless of geographic location.

IT-Architechs can develop, supply and install software and applications to meet the needs of your business.  Cloud based applications can significantly improve the agility of your business, giving both your employees and customers access to information and systems where and when they need them, both reducing duplication of data entry and increasing accuracy of reports.

If your accounting software does not use a database server platform such as SQL Server or MySQL then you are not taking advantage of modern technology and would find it much more difficult to develop an integrated system as mentioned above, and also far more expensive. Utilizing functionality in open source software to create a coherent system reduces the need to pay license fees (many ongoing annually). You can also customize aspects of the software to your own needs – giving you exactly what you want for a fraction of the cost.

Please get in touch if you are interested in increasing efficiency and saving money.

Images above are taken from FrontAccounting, an open source ERP project which is stable and mature. The ‘standard’ release uses the MySQL platform (widely used RDBMS), and we will soon have a Microsoft SQL Server based version available, which can be hosted on the Microsoft Azure Cloud platform.

The main features of FrontAccounting are:

Sales and Accounts Receivables

  • Open Customer Accounts and Customer Branches
  • Make Sales Areas, Sales Types, Sales Groups, Salesman Groups
  • Make Sales Groups for grouping Customer Branches
  • Prepare Sales Quotations (with inquiry and creating of Sales Orders)
  • Prepare Sales Orders and Goods Delivery Notes
  • Prepare Customer Invoices and Credit Notes
  • Make Batch Invoicing for more than one delivery order.
  • All of the Sales documents are completely editable and printable
  • Point of sales definitions for better handling of cash sales
  • Customer Payments and Allocations
  • Company logos can be attached to sales documents
  • Dimensions can be selected for Sales Delivery and Invoices
  • Shipping Costs and Legal Text can be added to Invoices

Purchase and Accounts Payable

  • Open Supplier accounts
  • Make Purchase Orders, Goods Received Notes and Payment Terms
  • Clearing of Goods Received Notes
  • Entry of Supplier price lists & related conversion factor into purchase prices
  • Prepare Debit Notes and record Credit Notes from Suppliers
  • Supplier Payments and Allocations
  • Company logos can be attached on documents
  • Option of attaching scanned documents with transactions

Inventory and Stocks

  • Record Stock Items
  • Define Item Categories and Item Locations
  • Record location transfers and other adjustments
  • Set re-order levels for Inventory Items
  • Automatic calculation of average material cost (per unit)
  • Application of standard and overhead costs, into material prices
  • Quantity of Items can be measured into standard units
  • Foreign codes registration for barcode scanner entry

Manufacturing

  • Prepare bills of materials, Work Centre inquiries and Work Order entries
  • Feasibility of adding advanced production and simple assembling features

Cash and Bank

  • Open Bank and Petty Cash Accounts
  • Record payments, deposit and withdrawals in related accounts
  • Various currencies can be added and foreign currency translation is also done
  • Record bank enquiries and reports
  • Prepare bank accounts reconciliation
  • Transactions can be made void and reprinted

General ledger

  • Open general ledger accounts, account classes and groups
  • Record journal entries and budget entries
  • Generate ledger accounts detailed enquiries with drill down reports
  • Make journal enquiries with an option to view journal entries
  • Closes the fiscal year and brings forward retained earnings
  • Record depreciation entries on period based
  • Make journal entries with corresponding entry in supplier / customer account
  • Filter General Ledger reports by dimensions
  • Quick entries (preset GL transactions) in bank deposit/payment, journal entry and supplier invoice/credit
  • Ability to enter a back dated transaction.

Reports

  • Print, Email and Convert into PDF; all the reports
  • Export the reports in MS Excel/Open Office Calc format
  • Generate reports on periodic and financial years basis
  • Email documents directly to customers
  • Make graphical analysis (Horizontal/Vertical Bars, Dot Lines, Pies and Donuts)
  • Tag and save report selections

Access levels and adaptation

  • Different companies can be set-up simultaneously
  • Separate financial years can be created and closed against entries
  • Multi user access with different privileges
  • Make backups and restore for companies
  • Date Picker with week numbers for all date fields
  • Simple Audit Trails
  • Extensions for customizing menu tabs and applications

Advanced Features

  • Multi-Currency Support
  • Historical Currency Rates
  • Multi-Currency Bank Accounts, Customers And Suppliers

Advanced GST/VAT handling

  • GST/VAT can be selected on Customer, Supplier and Item basis
  • Advanced GST/VAT report for details and outputs/inputs

Other Details

  • Every document can be emailed and printed simultaneously
  • PDF can be formatted for every document
  • Projects, Cost Centres, Departments can be added, using Dimensions